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CALL Proposed Bylaws Changes 2013/2014

After reviewing the proposed bylaws changes below, please cast your vote at http://www.surveymonkey.com/s/CALLBylaws2013.

 

The proposed changes and brief comments for each are set forth below.

ARTICLE III

ANTIDISCRIMINATION 

Neither membership, nor full participation in the activities of this Association, shall be denied to

any person on account of race, color, religion, sex, age, national origin, sexual orientation, or

disability.

Proposed change:   Membership in the Association, or participation in any activity of the Association, shall not be denied or abridged to any individual on account of race, color, religion, gender, age, national origin, disability, or sexual orientation.

Comment:

This wording reflects the wording in the AALL Bylaws.

ARTICLE IV

MEMBERSHIP

(entire article substantially revised 2004)

Section 4.2 Members – Active and Retired.

(a) Active: Any person who is interested in the objectives of the Association and works with

legal information in a library or information center or provides library services on an independent contract basis.

(b) Retired: Any person who is (1) retired from library work and (2) was an active member of the

Association for at least 10 consecutive years.

(c) Rights and Privileges. Active and Retired members shall have the right to vote, to hold an

elective office or an appointive position, to serve on committees, and to receive the CALL

Bulletin.

Proposed change: (c) Rights and Privileges. Active and Retired members shall have the right to vote, to hold an

elective office or an appointive position, to serve on committees, and  to receive the CALL Bulletin.

Comment:

The name of the CALL Bulletin is italicized.

 

Section 4.3 Members – Associate, Student, and Honorary

(a) Associate: A person who is not eligible under any other category, including non-library

members of the information industry and members of library governing boards.

(b) Student: A person enrolled in a degree program related to law librarianship. Membership in

this category is limited to five consecutive years.

(c) Honorary: A person who has made extraordinary contributions to law librarianship or to the

Association and who is not a member of the Association is eligible for honorary membership

upon endorsement by the Board of Directors. There are two categories:

(1) Lifetime honorary membership.

(2) Special honorary membership. Applies to individuals who serve in a governmental capacity

and is limited to their term of office.

(d) Rights and privileges:

(1) Associate members shall have the right to hold an appointive position, to serve on

committees, and to receive the CALL Bulletin.

(2) Student members shall have the right to vote, to hold an appointive position, to serve on

committees, and to receive the CALL Bulletin.

(3) Honorary members shall have the right to receive the CALL Bulletin.

Proposed change:

(d) Rights and privileges:

(1) Associate members shall have the right to hold an appointive position, to serve on

committees, and to receive the CALL Bulletin.

(2) Student members shall have the right to vote, to hold an appointive position, to serve on

committees, and to receive the CALL Bulletin.

(3) Honorary members shall have the right to receive the CALL Bulletin.

Comment:

The name of the CALL Bulletin is italicized. 

 

Section 4.5 Notice to Members

Whenever these Bylaws require notice be given members of the Association, such notice shall be

given by sending e-mail to the member’s e-mail address of record, sending electronically

transmitted facsimile copy (fax) to the member’s fax number of record, or mailing printed or

written notices to the member’s postal address of record. Printed or written notice may also be

included in the CALL Bulletin.

Proposed change:   

Section 4.5 Notice to Members

Whenever these Bylaws require notice be given members of the Association, such notice shall be

given by sending e-mail to the member’s e-mail address of record, sending electronically

transmitted facsimile copy (fax) to the member’s fax number of record, or mailing printed or

written notices to the member’s postal address of record. Printed or written notice may also be

included in the CALL Bulletin.

Comment:

The name of the CALL Bulletin is italicized.

 

ARTICLE V

MEETINGS

Section 5.1 There shall be at least four regular business meetings of the Association from June

through May unless otherwise ordered by the Board of Directors. (section revised 2004)

Proposed change:

Section 5.1 There shall be regular business meetings of the Association during the year from June through May as ordered by the Board of Directors.

Comment:

The requirement for at least 4 business meetings is removed, principally to allow the Board flexibility to determine the number of business meetings each year based on the Association’s anticipated revenue and sponsorships.

 

ARTICLE VII

BOARD OF DIRECTORS 

Section 7.5 All major resolutions and policy decisions of the Board shall be published in the

CALL Bulletin. These bylaws shall be published in the Association’s Membership Directory.

Proposed change: Section 7.5 All major resolutions and policy decisions of the Board shall be published in the

CALL Bulletin and disseminated in a timely manner to members via the CALL webpage or other electronic means. These bylaws shall be published in the Association’s Membership Directory.

Comment:

The CALL webpage or other electronic means has been added as methods to notify the membership.  The names of the CALL Bulletin and Membership Directory are italicized.

 

ARTICLE VIII

COMMITTEES

Section 8.3 The Vice President/President-Elect, with the advice and consent of the Board, shall

appoint the committee members, with the exception of the Nominating Committee (as specified

in Article IX, section 9.1) and designate the chair and co-chair of each committee to serve during

the year in which the Vice President/President-Elect will serve as President. The President may

make committee appointments during the President’s term of office. Appointments to Standing

Committees shall be made for the term of one year beginning at the close of the Annual business

meeting. (section revised 2004)

Proposed change: Section 8.3 The Vice President/President-Elect, with the advice and consent of the Board, shall

appoint the committee members, with the exception of the Nominations and Elections Committee (as specified

in Article IX, section 9.1) and designate the chair and co-chair of each committee to serve during

the year in which the Vice President/President-Elect will serve as President. The President may

make committee appointments during the President’s term of office. Appointments to Standing

Committees shall be made for the term of one year beginning at the close of the Annual business

meeting.

Comment:

The merger of the Nominations and Elections Committees is reflected.

 

Section 8.4 Each Committee shall submit to the Board a written annual report of its activities

which shall contain any recommendations considered necessary or advisable. Additional reports

may be submitted at the option of a Committee or as requested by the Board or the President.

Summaries of the reports shall be published in the CALL Bulletin.

Proposed change: Section 8.4 Each Committee shall submit to the Board a written annual report of its activities

which shall contain any recommendations considered necessary or advisable. Additional reports

may be submitted at the option of a Committee or as requested by the Board or the President.

Summaries of the reports shall be published in the CALL Bulletin.

Comment:

The name of the CALL Bulletin is italicized.

 

Section 8.6 The President shall be an ex officio member of all Committees except the

Nominating Committee and the Elections Committee. The President may appoint individual

members of the Board to act as liaison to the committees. (section revised 2004)

Proposed change:  Section 8.6 The President shall be an ex officio member of all Committees except the

Nominations and Election Committee. The President may appoint individual members of the Board to act as liaison to the committees.

Comment:

The merger of the Nominations and Elections Committees is reflected.

 

ARTICLE IX

NOMINATIONS AND ELECTIONS

Section 9.1 The Board of Directors shall appoint a Nominating Committee consisting of five

members of the Association, no one of whom shall be a member of the Board and no one of

whom shall be a candidate for office at the succeeding election. Each member of the Committee

shall serve for a term of one year, and the chairperson of the committee shall be designated by the

Board.

Proposed change: Section 9.1 The Board of Directors shall appoint a Nominations and Elections Committee consisting of (Delete: five) members of the Association, no one of whom shall be a member of the Board and no one of whom shall be a candidate for office at the succeeding election. Each member of the Committee shall serve for a term of one year, and the chairperson of the Committee shall be designated by the Board.

Comment:

The merger of the Nominations and Elections Committees is reflected.  The number of members for the Nominations and Elections Committee will be reflected in the CALL Handbook.

 

Section 9.2 The Nominating Committee shall, each year, place in nomination the name of at

least one candidate each for the offices of Vice President/President-Elect and Director. The

Committee shall, in alternating years, place in nomination the name of at least one candidate for

the office of Secretary or the name of at least one candidate for the office of Treasurer. These

officers will serve staggered two year terms. The Committee shall present the names of

candidates together with their written acceptances to the Board not later than October 1st. (section revised

2000)

Proposed change:  Section 9.2 The Committee shall, each year, place in nomination the name of at least one candidate each for the offices of Vice President/President-Elect and Director. The Committee shall, in alternating years, place in nomination the name of at least one candidate for the office of Secretary or the name of at least one candidate for the office of Treasurer. These officers will serve staggered two year terms. The Committee shall present the names of candidates together with their written acceptances to the Board not later than October 1st.

Comment:

The merger of the Nominations and Elections Committees is reflected.

 

Section 9.4 Voting shall be by secret ballot. The Secretary shall prepare the official ballot

comprised of the slate of nominees presented by the Nominations Committee and those

nominated by petition. The professional position of each nominee shall appear on the ballot. (section

revised 2004)

Proposed change: Section 9.4 Voting shall be by secret ballot. (Delete and replace: The Secretary) The Committee shall prepare the official ballot comprised of the slate of nominees presented by the Committee and those nominated by petition. The professional position of each nominee shall appear on the ballot.

Comment:

Current practice is reflected, as the Secretary no longer prepares the ballot.

 

Section 9.5 The President shall appoint an Elections Committee consisting of members of the

Association, no one of whom shall be a member of the Board and no one of whom shall be a

candidate for office at the succeeding election.

Proposed change: Delete:  Section 9.5 The President shall appoint an Elections Committee consisting of members of the Association, no one of whom shall be a member of the Board and no one of whom shall be a candidate for office at the succeeding election.

Comment:

The merger of the Nominations and Elections Committees is reflected.

 

Section 9.6 Method of Voting. Prior to February 21, a copy of the ballot shall be distributed to

each voting member of the Association.  A member shall be deemed to have responded and the

member’s ballot shall be counted if it is received by the Chair of the Elections Committee by

March 15. The Committee shall count the returned ballots; the candidate who receives the

largest number of votes for an office shall be elected. In the case of a tie vote, the winner shall

be determined by lot conducted by the members of the Elections Committee. The chair of the

Elections Committee shall report the results of the election, first to the candidates and then to the

Board. The results of the election will then be reported to the membership as soon as possible,

via e-mail, in the CALL Bulletin, and at the Annual Business Meeting. (section revised 2004)

Proposed change: New Section 9.5

Section 9.5 Method of Voting. Prior to February 21, (delete: a copy of) the ballot shall be distributed to each voting member of the Association. A member shall be deemed to have responded and the member’s ballot shall be counted if it is received by the Chair of the Committee by March 15. The Committee shall count the returned ballots; the candidate who receives the largest number of votes for an office shall be elected. In the case of a tie vote, the winner shall be determined by lot conducted by the members of the Committee. The chair of the Committee shall report the results of the election, first to the candidates and then to the Board. The results of the election will then be reported to the membership as soon as possible, via e-mail, in the CALL Bulletin, and at the Annual Business Meeting.

Comment:

The merger of the Nominations and Elections Committees is reflected.  The words a copy of are deleted as being redundant.

 

 

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