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Locke Lord LLP – Library Assistant (Chicago)

The Chicago office of Locke Lord LLP has an immediate opening for a Library Assistant. The Library Assistant enhances the value of the Firm’s library collection by ensuring that all materials in the Chicago library, as well as those in regional libraries, are received, checked in, processed and forwarded to the appropriate location. This position is responsible for the following library functions: materials processing routing, database maintenance, library maintenance, ready reference, inter-library loans for all library locations, and other duties and responsibilities as assigned or needed. The Library Assistant reports to the Technical Services and Library Manager.

Duties & Responsibilities:

  • Ensures the timely receipt and routing of publications to firm recipients. Promptly notifies attorneys of receipt of wanted materials, prints and adheres routing labels and forwards via interoffice mail.
  • Assists Manager with maintaining integrated library system, EOS Records volumes, issue numbers, publication dates, and number of copies received. Identifies missing materials in order to initiate claim process. Participates in the ongoing training for EOS by attending EOS periodic web training.
  • Maintains overall physical organization and appearance of Library by ensuring materials are properly returned to the shelves.
  • Assists Library users to locate print materials located in main Library.
  • Assists with ordering articles, locating and requesting interlibrary loans and ready reference.
  • Bills time in accordance with Firm policy, when applicable.
  • Works with local library community to borrow and loan materials as needed.
  • Participates in weekly team meetings with fellow staff members from all offices. Assists librarians across the Firm as needed.
  • Handles all loose-leaf filing for print materials.
  • Helps in maintaining shelving and re-shelving of print titles in Chicago.
  • Coordinates routing of materials in Chicago and regional offices, including annual desk books. Updates and maintain lists of those routed to & routing materials, and keeps list of Chicago publications current to reflect changes in holdings; keep route lists current as attorneys leave or are added.
  • Works in conjunction with Research Librarian with Attorney arrivals and departures.  Works closely and coordinates with the Chicago Reference Librarian with projects as assigned.
  • Ensures Manager receives all invoices and assists with processing of invoices if requested.
  • Assumes additional projects, duties and responsibilities as needed.
  • While performing the duties of this job, the candidate is regularly required to sit at a desk, use hands to enter data on a keyboard, to turn pages of a book, talk on the phone, leave recorded messages and hear and understand normal conversation both electronically communicated and communicated in person.
  • Duties will frequently require reaching of hands and arms to retrieve books and other materials as well as standing, walking, stopping, kneeling, crouching and climbing a ladder or step stool to reach books on upper or lower shelves. Occasional requirement to crawl and retrieve material from under a desk or under a low shelf.

Education & Experience:

  • Bachelor’s degree required.
  • Strong technological skills and an attention to detail.
  • Ability to work independently while providing timely and accurate work product.
  • Demonstrable knowledge of Microsoft Office software particularly, Outlook, Word, Excel and PowerPoint.  Knowledge of SharePoint a plus.
  • Excellent organizational, interpersonal, communications and customer service skills, and ability to interact effectively with all levels of Firm personnel and clients.
  • Demonstrated aptitude for problem-solving and managing issues to satisfactory closure.
  • Proven resilience and adaptability in a fast-paced work environment.
  • Prior library experience preferred.
  • Must be able to regularly lift and/or move up to 15 pounds.

Additional Information:

Supervisory Responsibility – This position has no direct reports.

Work Environment – This position operates in a professional office environment.

Position Type/Expected Work Hours – This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Travel –No travel is expected for this position.

Locke Lord is not working with search firms on this position (no calls please).

Locke Lord is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or veteran status.

Interested candidates should submit their application to our Staff Recruiter: stephanie.lecates@lockelord.com



Permanent link to this article: http://chicagolawlib.org/blog/2018/07/10/locke-lord-llp-library-assistant-chicago/