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Sidley Austin LLP – Library Acquisition Coordinator

Position Description

Overview

The Library Acquisition Coordinator is responsible for the Library department’s daily purchasing needs and facilitation of payments pertaining to domestic offices. The Coordinator communicates needs with vendors and collaborates with the Accounting department, Library team members and other firm departments in order to fulfill requests and resolve any questions regarding orders and payments.

Responsibilities

  • Place new or renewal orders and cancel orders of all physical materials for Sidley’s Library department and attorneys in all US offices.
  • Process and prepare payment for all department invoices, renewals, check requests, purchase card statements and other transactions.
  • Maintain accurate and complete records of all Library financial contacts and transactions, including vendors, purchases, renewals, invoices, payments, purchase orders and cancellations.
  • Assist the Library administrators in preparing reports and statistics regarding the Library’s financial transactions and budget. Analyze the data in the reports and make recommendations, as required.
  • Establish and maintain relationships with vendors and Sidley employees to ensure that materials are properly ordered and that all bills and accounts are paid and up-to-date. Effectively work with relevant people to resolve problems, including the timely delivery of or payment of materials.
  • Train Sidley and outsourced staff in processing invoices, maintaining Acquisitions records and retrieving data about the Library’s financial actions.
  • Proactively identify and suggest improvements that will increase the efficiency, accuracy, and transparency of the Library’s financial processes. Assume ownership of such initiatives.
  • Cross train with other members of the Technical Services department to serve as back up, as needed.
  • Provide support or advice regarding financial transactions in non-US offices, as required.
  • Other duties and projects, as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

Required:

  • A minimum of 5 years of experience in a Library Acquisitions or similar role
  • Intermediate skill with Office, including Microsoft Excel and Microsoft Outlook
  • Knowledge of basic accounting practices

Preferred:

  • Associate’s degree
  • Advanced skill with Microsoft Excel
  • Knowledge of the EoSi Integrated System
  • Experience handling legal materials

Other Skills and Abilities:

The following will also be required of the successful candidate:

  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer.

 

Apply Here: http://www.Click2apply.net/3n3qd734xbyf5mwn

 

 

 

Permanent link to this article: http://chicagolawlib.org/blog/2019/08/07/sidley-austin-llp-library-acquisition-coordinator/