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LAC Group – Library Acquisitions Specialist

Position Title
Library Acquisitions Specialist

Position Description
LAC Group is searching for a Library Acquisitions Specialist for our client, a large, international law firm’s Chicago office. This role is responsible for the library’s daily purchasing needs and facilitation of payments pertaining to all US firm offices. The Specialist communicates needs with vendors and collaborates with the Accounting department, Library team members and other firm departments in order to fulfill requests and resolve any questions regarding orders and payments. This is a full-time position offering a competitive salary and benefit package.

Duties and Responsibilities
Place new or renewal orders and cancel orders of all physical materials for library department and attorneys in all US offices.

Process and prepare payment for all department invoices, renewals, check requests, purchase card statements and other transactions.

Maintain accurate and complete records of all Library financial contacts and transactions, including vendors, purchases, renewals, invoices, payments, purchase orders and cancellations.

Assist the Library administrators in preparing reports and statistics regarding the Library’s financial transactions and budget. Analyze the data in the reports and make recommendations, as required.

Establish and maintain relationships with vendors and employees to ensure that materials are properly ordered and that all bills and accounts are paid and up-to-date. Effectively work with relevant people to resolve problems, including the timely delivery of or payment of materials.

Train staff in processing invoices, maintaining Acquisitions records and retrieving data about the Library’s financial actions.

Proactively identify and suggest improvements that will increase the efficiency, accuracy, and transparency of the Library’s financial processes. Assume ownership of such initiatives.

Cross train with other members of the Technical Services department to serve as back up, as needed.

Provide support or advice regarding financial transactions in non-US offices, as required.

Other duties and projects, as assigned.

A minimum of 5 years of experience in a Library Acquisitions or similar role

Intermediate skill with Office, including Microsoft Excel and Microsoft Outlook

Knowledge of basic accounting practices

Advanced skill with Microsoft Excel is preferred

Knowledge of the EoSi Integrated System

Experience handling legal materials

Strong organizational skills

Strong attention to detail

Good judgment

Strong interpersonal communication skills

Strong analytical and problem solving skills

Able to work harmoniously and effectively with others

Able to preserve confidentiality and exercise discretion

Able to work under pressure

Able to manage multiple projects with competing deadlines and priorities

To apply



Permanent link to this article: http://chicagolawlib.org/blog/2019/08/26/lac-group-library-acquisitions-specialist/