Dykema, a leading national law firm, is seeking to hire an Acquisitions & Content Support Specialist in our Chicago office. Specialist is responsible for reviewing and processing publisher/vendor invoices. Orders most publications and printed materials firm-wide. Receives and verifies all print materials and codes invoices for payment by Accounting Department standards. Researches and resolves order and invoicing issues with publishers/vendors. Routes and distributes print and electronic publications according to established procedures. Assists in automation of library acquisition functions. Creates IDs for research materials during the onboarding process for new hires. Manages content on several internal databases for vendor contracts and expert witness documents. Handles interlibrary loan requests and some document retrieval as needed.
Essential Duties and Responsibilities:
Review invoices from publishers/vendors and initiate internal renewal check/balance process for print/electronic publications and subscriptions.
Implement and manage invoice process and payment working closely with the Content Manager and Director.
Check in, process, and route print materials including loose-leaf, replacement editions, current awareness publications and distribution titles for all offices.
Ability to provide copies of requested court documents, primary law, secondary materials and articles utilizing firm resources or interlibrary loan if necessary. Create IDs and work with new hires to ensure ability to access research resources available.
Ability to work through and implement processes/tasks for routing and distribution lists, for print, email and electronic research resources.
Communicate billing/invoicing issues, challenges and requests to Director and Legal Information Services Team.
Manage content for several internal databases (i.e. vendor contracts, expert witness), including uploading documents, tagging metadata, and communicating any updates or issues to appropriate parties.
Perform additional tasks and projects as requested by Manager and Director.
Knowledge, Skills and Abilities Required:
A B.S. from an accredited university or college preferred. An MLS or work towards a similar degree is preferred, but not required.
One to two years’ work-related experience in a corporate or law library.
Proficiency with Microsoft Office products, particularly, Outlook, Excel and Word. Familiarity with electronic catalogs, online resources and legal citation formats.
Ability to work independently, with little direct supervision to complete tasks in a timely and accurate fashion.
Ability to prioritize and deliver completed work with short deadlines.
Works well as part of a team and is a self-motivated individual.
Strong communication skills, both verbal and written.
Strong attention to detail.
Ability and desire to learn new technologies.